Purchasing-Procurement process

It is the policy of the Office of the Sullivan County Purchasing Agent to achieve the utmost degree of open, market competition when soliciting competitive priced proposals, bids and/or priced quotes for the purpose of public procurement.  All competitive priced proposals, bids and/or priced quotes shall receive equal and non-partisan treatment throughout the entire procurement process and shall be solicited, evaluated and awarded on a non-discriminatory basis. 

 

Any procurement transaction for supplies, materials, equipment, commodities, services, professional services, leases/rentals, contracts and construction projects must be prior authorized and must be preceded by purchase order. 

 

All written, sealed competitive priced proposals, bids and/or priced quotes must be submitted on the forms provided by the Office of the Sullivan County Purchasing Agent on or before the day and time designated and shall contain a handwritten signature.  Requests which exceed $5,000 may be viewed in our local newspapers per the information listed under the “legal advertisements” section of this site.  If you are interested in obtaining copies of any of the competitive priced proposals, bids and/or priced quotes listed in our legal advertisements, please contact our office.

 

The best interest of Sullivan County shall be the final determining factor in any award, including specifications, price, delivery time, service, prior history and any other such information crucial to the award circumstances.

 

All procurement records are maintained in accordance to our regulations for a minimum of ten (10) years (infinite for construction projects) and are available for public review.

 

If you have not registered as an active trade reference (vendor) with the Office of the Sullivan County Purchasing Agent, you may do so under the Terms and Conditions section of this site.  If you cannot download the Terms and Conditions or if you wish to check your “active” status, please contact our office.